NOTICE TO BIDDERS:

Ulster County hereby invites the submission of sealed bids for: 

U & D RAILROAD REHABILITATION  Bid No. RFB UC17-142C

Sealed bids will be received until 2:00 PM prevailing time on Thursday, the 23rd day of March 2017, at the Ulster County Purchasing Office, 244 Fair Street - 3rd floor, Kingston, New York 12401 at which time and place all bids will be publicly opened and read aloud. 

The Notice to Bidders and the Contract Documents that include, but are not limited to the drawings and specifications, may be obtained Monday through Friday between the hours of 9am-5pm at 244 Fair Street – 3rd floor, Kingston, New York 12401 on or after Thursday, March 2, 2017.  Checks for Bid deposits may be made to the County of Ulster for $50.00 plus shipping and handling fee of $15.00 for one set of Bidding Documents.  Refund policy as per General Municipal Law – Section 102. 

Specifications and conditions may also be obtained at the New York State Contract Reporter or on our website at www.ulstercountyny.gov/purchasing

A Pre-Bid Meeting, followed by a walk-through, will be held on Tuesday, March 14th at 10:00 a.m. Interested bidders will meet at the parking area at the end of Cold Brook Road in Boiceville where the public road meets the U&D Railroad corridor. For Google or Mapquest directions please use the following address: 1103 Cold Brook Road, Boiceville, NY 12412.  The site visit is along a remote area of the railroad approximately ½ mile from the road so please be prepared to walk on the railbed to access the site.  If additional information is needed for the site visit, please contact Chris White at (845) 340-3338 (office) or (845) 417-7407 (mobile).

All questions and/or requests for clarifications regarding the contract documents shall be directed in writing to Marc Rider, Director of Purchasing, via email to mrid[at]co.ulster.ny[dot]us or faxed to 845-340-3434.  Telephone inquiries will not be considered.  All questions must be received no later than the close of the business day, seven (7) days prior to the bid date. Addenda may be issued during the bid period at the discretion of the County.

All bids shall be sealed and distinctly marked “U & D Railroad Rehabilitation - Bid No. RFB UC17-142C”, Opening Date Thursday March 23rd, 2017 at 2:00 PM and shall be mailed to the Ulster County Purchasing Department, PO Box 1800, Kingston, New York 12402  If using a parcel service or delivering in person use  244 Fair Street – 3rd floor, Kingston, New York 12401 at or before the time of the bid opening.  

Each Bid/Proposal must be accompanied by a Bid Bond or a certified check from a carrier licensed to do business in the State of New York, for a sum equal to not less than five percent (5%) of the Bid amount and payable to Ulster County, all as per the Instructions to Bidders.  The Owner will require the successful Bidder to provide separate Performance and Labor & Material Payment Bonds for 100% of amount of contract price.  All Bids will remain subject to acceptance for forty five (45) days after Bid opening. All Bids shall be submitted only on the Bid Forms accompanying the Specifications and in accordance with the Information for Bidders.

Prevailing Wage Rates apply to all work performed for Ulster County and the Owner is a tax-exempt organization. 

Ulster County reserves the right to waive any irregularities or informalities in bidding, or to reject any or all bids or to accept any bid which is in the best interest of the Ulster County.

Dated: March 1, 2017   

County of Ulster

Marc Rider, Director of Purchasing